Reimbursement
LGM offers to reimburse the travel-only part of expenses for the round-trip to LGM (economy) for contributors to Libre Graphics who need it and who are not otherwise sponsored. We offer to cover charges for transport to and from Nuremberg. For people arriving by car, we reimburse 20¢ (€ 0.2) per kilometer based on Google maps distance.
The money for reimbursement is raised by the organizing team from corporate sponsors, and donated by community members through a crowdfunding campaign. The crowdfunding campaign will be announced through our channel as soon as it is ready. As money is always tight, we very much appreciate your support for LGM by paying (partially) for your own trip. If that is not possible, we are happy to do what we can so that you can join us for the meeting.
Who can be reimbursed?
- Anyone actively contributing to Libre Graphics who needs to meet face-to-face to work with other contributors. This can mean software developers, community developers, documenters, designers, etc.
- People who give a talk at LGM
How does this work?
During LGM, a form will be made available through this page. You may use the form to upload the required documents, along with your boarding pass, plus bank account details. Although we’ve managed to raise enough money in the past to process all of the requested reimbursements, we cannot promise we will succeed this year. In such a case, we will reimburse a percentage of the total cost of all aggregated requests. This is why we collect all reimbursement requests before beginning the reimbursement process.
We pay for our bank or transactions fees, however we have no control over the fees charged by your own bank upon receipt.
We are currently examining the specifics of how these transfers are processed. Ideally, we aim to partner with an entity in the FLOSS space that has the necessary processes and experience in this area. We will update this document with the details as soon as we have them.
Accepted documents and limits
- The proof of purchase must clearly show the date of the transaction, the description, the price and the currency, the name in full and the address of the traveler. Incomplete documents are not valid. A credit card transaction record is not a receipt. We need the invoice.
- The smallest amount we can reimburse on a receipt is € 50 or equivalent amount in any other currency. This means that we will not reimburse small amounts for local transit, for instance.
- Deadline : June 30, 2025.
While we do ask that you file your request as soon as you can before that deadline, if for any reason you are unable to make it in time, or if you have any question, please contact us directly. Remember, we are always there to help and we leave nobody behind because of administrative rules!